WordCheck: Introduction for Proofreaders

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WordCheck is a tool for checking spelling and other details in DP proofreading rounds. It is accessed through the Proofreading Interface.

Use of WordCheck is required for P2 and P3 proofers, and P1 proofers are strongly encouraged to use it as well.

To bring up the WordCheck screen

  • In the Standard proofreading interface, you can find the WordCheck button grouped with the other buttons below the proofreading window.
  • In the Enhanced proofreading interface, the WordCheck button displays a picture of a page with a blue "S" and checkmark: WordCheck.png

What you see on the WordCheck screen

  • Punctuation marks are highlighted to help you check all of them extra-carefully.
  • "Flagged words" are displayed in a text box with a white background.
  • An "additional language" option near the top.
  • Three buttons at the bottom, to save any corrections and exit WordCheck.

More about flagged words

Flagged words are words that WordCheck identifies as possible scanning errors. Many flagged words have an "Unflag All & Suggest" button (Book-Plus-Small.gif) next to them. This button is for use if you think the flagged word is not an error for this project.

All flagged words should be examined with particular care to see whether they match the page image.

  • If they don't match the page image, then they should be corrected. Flagged words may be edited directly on the WordCheck screen.
  • If they do match the page image but don't have a "Suggest" button next to them, just leave them alone.
  • If they do match the page image and have a "Suggest" button next to them, either leave them alone or use the "Suggest" button.

When to "Suggest" a word

Flagged words may be "suggested" if they match the page image and appear correct for the project; even if they might be regarded as misspellings in other projects (for example archaic or variant spellings, dialect words, technical terms).

  • It is correct to suggest proper names.
  • It is correct to suggest words in other languages as long as they match the scan.
  • It is not correct to suggest either half of a hyphenated word that has been split between pages.
  • It is not correct to suggest a word you’re unsure about – typos, unclear words, or anything that looks “wrong” to you. You could instead leave a proofreader's note to comment on your concerns.

What the "Suggest" button does

  • The "Suggest" button temporarily unflags all occurrences of that word on that screen.
  • If proofers "Suggest" a word multiple times within a project, the Project Manager may permanently unflag the word on all pages, for all users.

Different languages

If there is a passage in (say) German in an otherwise English-language project, nearly all the German words will be flagged by WordCheck, as they are not in the English spellcheck dictionary! To avoid this, you can use the Language menu button near the top of the screen to add German as an "additional language", for the current page only. Any German words that then remain flagged should be checked against the page image with particular care.

If there are already two languages specified for the project, such as English and Latin, you can add a third language for the current page only, in the same way.

Exiting WordCheck

To return to the proofreading screen for the same page:

  • "Submit Corrections" saves any corrections you have made while working in the WordCheck window.
  • "Quit WordCheck" discards any corrections you have made while working in the WordCheck window.

Then, if you've finished working on that project for now, select "Save as Done" on the proofreading screen.

To move on to the next page of the same project:

  • "Save as 'Done' & Proofread Next Page" saves any corrections you have made in the WordCheck window, saves the proofreading page as done, and takes you to the next page to be proofread.

To check whether you have used WordCheck on a page

The Page Details page that displays page diffs shows the WordCheck status next to the page number. If WordCheck has been run on the page, a checkmark (✓) will be shown, otherwise an X will be shown (✘). These same symbols are also shown next to the in-progress and recently-completed pages on the project page.

Further details