Proofing practices

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The Rules

The first rule is: Make the text look like the image.[1]

The second rule is: If you have a question, mark the area with a [**note about your issue] and also post a message in the Project thread of the DP forum.

[1] As with any rule, there are exceptions. Eventually these exceptions will make sense to you.

"What sorts of error can be fixed without noting it?"

Let's consider all the possibilities.

1: There's a misspelling in the scanned image and the OCR text.

Image: It is writetn like this
OCR: It is writetn like this

This case gets a [**note] to point it out to the PPer.

It is writetn[**typo for written] like this


2. There's a misspelling in the OCR text but not in the scanned image.

Image: It is written like this
OCR: It is writteo like this

This case doesn't require a note; we just correct the text to match the scanned image.

It is written like this


3. There's a misspelling in the scanned image but not in the OCR text.

Image: It is writetn like this
OCR: It is written like this

This case also gets a [**note] to point it out to the PPer.

It is writetn[**typo for written] like this

4. There's no misspelling in either the scanned image or the OCR text.

Image: It is written like this
OCR: It is written like this

There's nothing to do in this case. :)

It is written like this

And if the scanned image is not clear, do the best you can, and leave a note [**unclear]. It's sometimes helpful to post in the project forum, too; the PM or other proofers may have a copy of the book they can check.

(from ortonmc)

Some hints

If there is some pre-installed formatting that is getting in the way of doing a good proofing job, it's OK to remove it. The easy way to do this is to select the text and click the Remove Formatting button which is at the bottom of the proofing window and looks something like this: <x>

If you want to do something more complicated, you can use the Search/Replace feature. For example, to remove only the <i> and <b> markups but not the small-caps: Click on Search/Replace, and a window will pop up. In the "Search:" box, type <[/ib]+>, don't put anything in the "Replace:" box, and be sure to check the Regular Expression? checkbox. Click "Replace all."

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