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General Proofing Instructions and Guidelines

Below are special instructions for the Grove's Dictionary UberProject. Please refer to the DP Proofreading Guidelines for anything not covered here. Some of the items below are intentional deviations from the DP Guidelines.

Please post any proofing questions in the Project Discussion for the particular volume you're working on. For questions/comments pertaining to the Grove's UberProject as a whole, please post in the Grove's Dictionary Uber-Thread.

Diacriticals and Non-Latin Characters

There are many accented characters (French, German, Italian)--please look carefully for accents, as some are light in the scans and missing from the OCR. Use the drop-down boxes in the proofreading interface to insert these Latin-1 characters.

You may come across some non-Latin-1 characters with diacriticals that are not available in the drop-down lists in the proofreading interface. Please consult the diacriticals chart in the DP Proofreading Guidelines for the correct rendering of these characters. For example, if you come across the name Dvořák, please mark the ř as [vr].


Please close up the spaces between initials, i.e., letters followed by periods, denoting a name or an abbreviation, even if they appear to be spaced in the scan. E.g., "W. A." (for "Wolfgang Amadeus") should be "W.A."; "D. S." (for "dal segno") should be "D.S."; "i. e" (for "id est") should be "i.e." etc.

Every entry ends with the initials of the person who wrote it. In addition to closing up the spaces between the initials, please make sure there is only ONE space between the end of the entry and the initials, even if there's more than one space in the scan.

An example of correctly proofed initials:

He left two sons, E. and J. Abbey, to carry on
the business of organ-builders in Versailles. W.H.H.

Music Symbols in Text

If you know what the music symbol is, type its name in brackets with two asterisks, e.g., A-[**sharp symbol], B-[**flat symbol], [**quarter note symbol], [**fermata symbol], etc. If you don't know what it is, just type [**music symbol].

(Optional: If you want to find out what the symbol is, a comprehensive chart of musical symbols can be found in the Dolmetsch Online Music Dictionary.)

Prime symbols following a letter (e.g. d´´) indicate octaves. Please use the acute accent symbol (´) in the dropdown box in the proofing interface (or alt-0180). There is no need to mark it as a music symbol.

Music Illustrations

The formatters will take care of marking these up, but if a music illustration has a caption or header or lyrics, they should be proofed in the P* rounds.

A "header" is anything that serves as a caption above the music, such as "Figure 1" or "Example 1," or the title of a music piece, or a composer's name, etc. This does NOT include tempo markings (usually an Italian word in italics at the top left of a piece of music, such as "Allegro," "Andante," etc.)--those are part of the music itself and should be omitted. But if you're not sure, it's better to retain it and leave a [**note].

In lyrics, please do not retain hyphens separating syllables. For example, "Ma-ry had a lit-tle lamb" should be proofed as "Mary had a little lamb."

If you would like to help with the music notation for the music illustrations, please visit the special PGDP Grove's Dictionary Wiki.

Common Scannos

1. Missing or incorrect accents.

2. arid for and

3. K or E for R

4. c or * for '

5. G for Ç

6. n for u

7. ri or ii for n

8. l for I, and vice versa

9. 1 for l

Other Issues

You may come across the odd mathematical symbol--mark it as for a music symbol, e.g. [**math symbol]. If you know what the symbol is, please give its name.

Treat printer errors and obvious misspellings as per the Proofreading Guidelines, i.e., correct the error, or don't, but in either case please leave a [**note].

There are a few footnotes. Please proof these carefully--errors are often hard to spot in the smaller font--and treat them as per the DP Proofreading Guidelines.