E-mail to New Content Providers
Thank you for deciding to do Content Providing work! We're really beginning to need new projects entering the rounds.
In order to help you start out, here is a list of the most important things that new CPs should watch for:
1. Please make sure that the book isn't already in progress at common proofreading sites, or already posted to PG. Some good places to check:
• David's List ( http://www.pglaf.org/~ccx074/gutip.html ): Clearances more than five years old roll off the list; new clearances may not make it on the list for a month or two, but in general, this is a good place to check and see if a book has been cleared within the last five years.
• Project Gutenberg ( http://www.gutenberg.org )
• In progress at Distributed Proofreaders ( https://www.pgdp.net/c/tools/search.php ) or Distributed Proofreaders - Canada ( https://www.pgdpcanada.net/c/search2.php ). Note that the extended search at DP Canada also searches their FadedPage display site ( https://www.fadedpage.com/ ).
If your search string doesn't find anything, please try variations. Sometimes projects are duplicated because the search string was too restrictive. Common words may find too many results, but the shortest string that will uniquely identify a title is usually best. If the title is extremely common ("Poems", for example), try searching for both title and author.
2, 3, and 4: Please make sure that new projects have all their pages. You should check to be sure that all the proofing images are readable, that all the pages are present, and that high resolution versions of all illustrations have been uploaded. I cannot emphasize strongly enough how important this is! Also please include a high resolution image of the book cover or, if a decent one is not available, a copy of the title page. If the title page and/or half-title are decorative, have some kind of graphic on them, or printed in multiple colors, they should be included as illustrations even if there is a usable cover. Otherwise, a high resolution copy of the title page is encouraged, but not required. The Project completeness checklist (https://www.pgdp.net/wiki/DP_Official_Documentation:CP_and_PM/Project_completeness_checklist) is a useful reminder of things to check for.
5. Please ensure that the proofing images are not too large. The proofing images are the page images that the proofers and formatters will use. We try to keep these down to around 50K each (and certainly under 100K) because many of our volunteers are still working on dial-up or usage-metered Internet connections. Generally a 300 dpi B&W image that has been scaled to 1000 pixels wide will fall into that range. Some projects with small type, poor contrast, or other issues may require larger proofing images in order to be readable. That's OK when really required but shouldn't be used for a significant number of projects. On the other hand, please don't make the proofing images so small that they are difficult to read!
6. Please make sure that the page margins are of a reasonable size. Some projects come in from new CPs and PMs with absolutely huge amounts of white space around the text block in the proofing image. This is not likely to happen if the project was scanned by hand, but does turn up occasionally in scans that were harvested from some of the large book-scanning projects. Don't worry about a bit of white space around the text block. Having some does make the page easier to read. But when that white space is as wide or wider than the text block itself, that's a problem.
7. No inline formatting markup! Please be sure that any and all inline markup has been removed before a new project is loaded.
8. Please do not upload to DP projects that are currently in copyright in your own country.
You may want access to the Remote File Manager (https://www.pgdp.net/wiki/Remote_File_Manager). Please discuss this with your mentor.
Thank you for your contributions to DP!