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DP Official Documentation - General


Welcome to the new DP website! This Guideline describes some of the changes that have been made to the site and the Proofreading & Formatting structure as of June 2005. It also contains updates for changes as of June 2006 and March 2007.

After a user has logged in, they will be directed to the Activity Hub, which has replaced the personal page.

As part of the changes to the site, the proofreading structure has been revised. Formerly in Round 1 and Round 2 proofreading (correcting the text) and formatting (amending the text to DP formatting) were done simultaneously in each round. A project passed through two rounds before going onto to post-processing.

In the new structure, R1 and R2 have been replaced by two (or possibly three) proofreading and two formatting rounds: P1, P2, P3, F1 and F2. Thus a book will now progress through four (or five) rounds before going to post-processing.

Most proofreaders on the new site have started in the P1 round. After volunteers have completed the requirements listed on each round's page, they can move into P2, P3, F1, and F2 rounds should they wish to do so. Each round's page can be visited from the Activity Hub, and the requirements for proofreading in each round (for example, the number of pages completed in other rounds, time spent on site, and passes on the quizzes) are shown on that round's page.

The Workflow Change Announcement Thread from 2005 contains more details of the changes.

The duties for each round are as follows:

P1 Proofreading Duties

The aim of the P rounds is character proofreading: to match letter for letter, punctuation mark for punctuation mark, the original text as if the original text had no italics, font changes, etc.

Thus, proofreaders are responsible, among other things, for the following:

  • checking each letter of the scan, reading the text closely and correcting scannos and stealth scannos;
  • inserting Latin-1, non-ASCII-7 characters;
  • adding markup for hyphens;
  • removing additional spaces around punctuation and contractions;
  • removing any other junk that has crept in (errant punctuation, etc); and
  • marking footnote and endnote markers by putting square brackets [ ] around the numbers in the main text and using * for all symbolic footnotes.

All these items require careful reading of the text and thus are the responsibility of proofreaders.

Proofreaders are no longer responsible for such things as:

  • formatting the text: for example, adding markup for text style (italics, small caps etc.);
  • adding markup for sidenotes and footnotes;
  • adding markup for poetry or block-quotes; or
  • unwrapping lines in poetry or indexes, adding blank lines for chapter headings, etc.

If some formatting has already been included, for example, indented lines in poetry, the formatting can be left in place or removed. Even if the formatting is wrong as in <i>i.e<i>., please do not move it. Leave it to the formatters to repair and concentrate on the text.

Please note that the above is by no means a comprehensive list. The P rounds have a revised set of Proofreading Guidelines to reflect the new responsibilities for this round and everyone is enthusiastically encouraged to check these Guidelines. There is also a new Proofreading Quiz.

P1 proofreaders should run WordCheck on their pages.

P2 Proofreading Duties

This is the close reading of pages already read in P1 for any small errors that might have been missed in the P1 round. Otherwise, the responsibilities for this round are as per the P1 round. P2 proofreaders are required to run WordCheck on their pages.

P3 Proofreading Duties

This is the very close examination of pages already read in P1 and/or P2 for any remaining difficult-to-find errors which may have been missed in the previous proofreading round(s). Otherwise, the responsibilities for this round are identical to the earlier proofreading rounds. P3 proofreaders are required to run WordCheck on their pages.

F1 & F2 Formatting Duties

The aim of the F rounds is to insert all markup and formatting: for example, footnotes and sidenotes markup, text style markup (italics, small caps, etc.), blank lines before and after chapter headings, and so on. Formatters arrange the text on the page as required: indenting poetry, aligning tables, etc. Formatters are not responsible for finding and fixing scannos or doing a letter-by-letter comparison of the text, although they are encouraged to fix anything that catches their eye. The F rounds use the Formatting Guidelines, which are similar to the previous guidelines, with a few modifications such as the addition of small caps notation. There is a new Formatting Quiz.

Returning to F2 after a long absence from that round?

If you're returning to work in F2 after a long absence from F2 work, please contact one of the F2 evaluators (cmspence or K7UQT) for tips on how best to get started again.

Page Counts

When the site was re-launched in June 2005, all users' page counts were saved as an "R*" page count (R* representing the old R1 and R2 rounds). Everybody has started with a zero page count on the new site. User page counts are now kept separately in each round.

Keeping Track of Your Projects and Difference Watching

At the top of the Activity Hub page, under the DP header there is a link called “My Projects”. Clicking on “My Projects” will bring up a list of the books you have worked on. Clicking on a book title will bring up the Project Page window. If you are looking for your diffs pages, there is a new feature in the Page Details row of the Project Page called >>Just my pages<<. Clicking on >>Just my pages<< will display the pages that you have proofread in a book. Checking diffs has never been easier! An important additional feature on the Diffs Page is that there is an “edit” link beside each page you have proofread. Clicking on “edit” will bring up the page should you want to make any amendments to previously proofread pages.

{R} Projects

There are still a few (very few!) of these projects in the rounds with {R} after the title. These are projects that have been returned to the proofreading rounds from the PP pool or from PPer's personal queues. As many of these projects mention on the Project Page, these projects have been proofread under older versions of the Guidelines. As per above, proofreaders should not adjust any of the formatting. Formatting checks will be completed by the formatters. Proofreaders should proofread according to current Guidelines, for example, insert page numbers into tables of contents and indexes if they were removed previously.

Wordcheck Word Lists and Interface

(March 2007) The former spell check function in the Proofreading Interface has been superceded by WordCheck. In this enhanced approach, projects can each have a project-specific set of "good" and "bad" word lists which affect how these words are presented to the proofreader when checking for spelling problems or steath scannos. Returning Project Managers should review the Wordcheck FAQ which covers the details of the process.

Useful Links

To comment or request edits to this page, please contact lhamilton or wfarrell.

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