PPTools/Guiguts/Page Separators

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Introduction

The page separators are useful to you in the early stages of post-proofing; they show you clearly the page units seen by proofers, the points at which they had to deal with hyphenated words, incomplete poems or italics or block quotes, and so forth. After the first pass through the book, however, they are not useful. When you have moved illustrations and footnotes outside of paragraphs, you can remove the page separator lines.

Guiguts instructions

Use Tools>Fix Page Separators... to open a palette dedicated to removing the page separator lines from the document:

Guiguts Fixup Page Separators.png

After you have removed the page separator lines from the document, Guiguts still knows where the page boundaries are because it saves the information in the .bin file (see this page). You can still jump to a page, display a page image, or message the proofers for a given page.

Page separators appear within paragraphs, between paragraphs, above or below illustrations and footnotes, and between chapters. Each case needs different handling. When the separator is within a paragraph, there may be blank lines above and below it, and a hyphenated word or phrase might have crossed the page boundary. If the separator is within a poem, block quote, or table, there might be */* continuation-marks before and/or after the separator. The Fix Page Separators dialog handles most of these issues automatically.

The first time you use this dialog, disable the SemiAuto switch. This keeps Guiguts from scrolling after it makes a change, so you can view the results and reassure yourself they are correct.

Begin or continue the removal process by clicking Refresh. This scrolls to the first remaining page separator line and highlights it search orange. Examine the line and choose your action as follows:

  • If the line is in the title page or a table, just click Delete. You will revisit such areas and adjust the spacing later.
  • If the line precedes a chapter-level section (Preface, Contents, etc.), click New Chapter. Guiguts deletes the line and then ensures that there are exactly four blank lines between the preceding and following nonblank lines.
  • If the line precedes a section-level section, click New Section. Guiguts deletes the line and then ensures that there are exactly two blank lines between the preceding and following nonblank lines.
  • If the line falls between paragraphs (you may have to refer to the page images to be sure), click Blank Line. Guiguts deletes the line and then ensures that there is just one blank line between paragraphs.
  • If the line falls within a paragraph, look for a hyphenated word above It. If so, decide if the word should be joined or left as a hyphenated phrase.
    • To join the word, click Join Lines.
    • To retain a hyphenated phrase, click Join, Keep Hyphen.
In either case, Guiguts deletes the line and closes up the paragraph.

When you disagree with a change, use Undo. You may have to apply Undo several times to undo all steps of a single Join action.

When you gain confidence, enable the SemiAuto switch. Then Guiguts makes a change and immediately scrolls to the next page separator; you don't need to click Refresh.

If you enable the Full Auto switch, on clicking Refresh, Guiguts goes through the file processing all page separators where the type of join needed is (it thinks) unambiguous. It stops when it finds one it cannot handle with certainty. You click the appropriate button and it continues.

Page Separator Hot Keys

To speed the process, use your keyboard's hot-keys that are available while the Page Separators dialog has the keyboard focus:

r Refresh: find the first separator in the book.
u Undo (may need several uses to undo one separator).
d Delete this separator (only, do nothing else).
l (ell) Replace separator and any adjacent blank lines with one blank line.
t Replace separator and any adjacent blank lines with two blank lines.
h Replace separator and any adjacent blank lines with four blank lines (chapter).
j Delete separator, join paragraph including hyphenated word.
k Delete separator, join paragraph, leave hyphenated phrase.
v Display the page image for this page.
s Toggle the SemiAuto switch.
a Toggle the Full Auto switch.